Recipe for Success: Bring Security & Risk Management to Life in JDE

As risk and compliance landscapes are being redefined globally, organizations are updating security strategies for protecting vital assets, which in the case of Enterprise Resource Planning (ERP) is data. While JD Edwards provides a range of applications to complement business processes, when it comes to creating, maintaining, and reporting on JDE security data there are limitations that should be overcome in the interest of all stakeholders. Two things make a JDE security solution effective; no external data transfer and a process-centered security design.

• A zero-risk integrated solution: ALLOut does not replace standard security and controls, but instead works within your JDE environment to simplify and enhance security and reporting, reducing the risks of external data transfer and reconciliation complications.
• A process-centered solution: ALLOut provides enhanced risk visibility, reporting and control over JDE security data that focusses on business processes. Predefined and configurable reports and controls with targeted aims help auditors, business analysts, CNCs, CIOs, and IT managers improve security and compliance day-to-day and in the long term.

ALLOut is what you make of it: Use Cases in Perspective

IT Security & Productivity Benefits:

Using standard JDE to overcome the challenges of security maintenance, and restructuring projects is complex and time-consuming, adding to the already heavy workload of IT and security administration departments. Streamlining the essentials with consistent and automated processes is key.

Ariel D. Novasio, Information Security Leader, Arcor:

“It's a totally secure and reliable product for managing security and conflicts of interest on E1. Using a role-based access model reduces the operational burden on our resources and allows us to automate our business processes with several of the reports offered. ALLOut is an important part of our security - it allows us to evolve and grow through comprehensive management, facilitating and consolidating our functions in projects with Oracle.”

Streamlined Daily Maintenance Process: Assigning security records to roles rather than to users is industry best practice, but it can cause complications to access provisioning when users are assigned multiple roles with conflicting security. With tools that facilitate multiple-role management, you can ensure the business always has access to the system with the added benefit of one-time user sign-in. You can also apply filtering to reduce the size of the users menu options and maintain it alongside security, role assignments and UDO access. ALLOut single screen security maintenance and reporting also helps optimize data hygiene and bring out the best in your JDE system. Keeping up with outdated, duplicate, and incorrect records minimizes critical business process disruptions.

JDE Project Acceleration, upgrading and restructuring: ALLOut’s ‘Objectives Implementation’ tools help your organization accelerate project timelines. When it comes to restructuring program security roles or implementing Deny ALL, IT teams can benefit from modifying 100's of rows of security in a single screen and move from open to close in a live system with minimal business interruptions. Using our 'Access and Data Management' tools, you can test and promote the security or role assignments between environments before going live.

Finance, Audit and Compliance Benefits:

Managing risk in JDE is more than just the application of security. You need effective controls supported by accountability and ownership to gain risk insights that satisfy auditors! ALLOut delivers an end-to-end access management control process, followed by a suite of JDE access reports and risk detection solutions to ensure documented compliance with enterprise risk management protocols.

Piet Vandegehuchte, Director Security Services, Pfizer:

“With over 2000 users, we had to ensure our E1 environments were compliant with SOX and GxP requirements. ALLOut provided us with regulatory audit reporting beyond standard E1 functionality! The tools helped us facilitate the management of security across multiple sites and multiple users but most importantly, implementing the controls around Segregation of Duties!” Watch the Video Case Study with Pfizer now.

Access Management Control Process: Role-based change control tools, with review and approval processes help the business take ownership of system access. As defined by access and SoD rules, automated capture of role assignment approvals enhances accountability and auditability.

Access Reporting and Risk Detection Tools: When it comes to mitigating risk, knowledge of who has access is power. With predefined reports, organizations can ensure that security and access policies are being implemented effectively. Reports include vital information on role assignment relationships, company and business unit access, critical process lists and access across different environments. Regular reporting with alert and review functions gives you visibility of potentially harmful SoD conflicts or critical process access.

Once risk controls and reporting are in place, it is important to carry out risk auditing too. For more detailed reviews on who has made changes and when, ALLOut history audit reports include a record of changes made to JDE security and ALLOut risk controls. You can also run out-of-the-box audit reports to determine system usage for Oracle licensing and inactive users.

Looking for a fail-safe to security controls?

Tracking change is an essential part of any risk-assessment and compliance strategy, especially when it comes to detecting unauthorized or malicious activity from privileged users. Database-level risk monitoring and alerts on critical data helps you get one step closer to a zero-risk IT infrastructure.

Are you responsible for your organizations IT security and risk management strategy? Get in touch with us today and we'll help you find the solution to your security, audit and compliance challenges in JD Edwards.