Starting the new year with a clean bill of data health is always recommended, but even more so for 2023, given the impact that post-pandemic recovery plans, heightened job hopping, and supply chain disruptions have had on most industries. Responding to change appropriately is critical to keeping business processes efficient and your JD Edwards security records resilient. Since your processes are only as good as your data, keeping up with change through consistent maintenance and reviews will give you the head start you need.

Eliminate bad data

What is bad data, and how can it affect your business? Bad data refers to quality flaws in the information you use to manage business operations. For most, supplier and customer information comes to mind when thinking about data hygiene. Still, it is just as important to consider how it extends to security concerns around workflows, risk-mitigation plans, and compliance goals. Examples include outdated, duplicate, and incorrect user access and role security that could impact critical processes. Bad security data can disrupt business processes and slow your entire JD system down.

Key areas requiring action:

Users and roles

• Perform user-to-role assignment reviews to detect inconsistencies such as expired roles and unnecessary access.
• Create an audit trail and report on role assignment approvals and user provisioning.
• Identify inactive users for removal.
• Validate user profiles for complete setup and adherence to policies.
• Identify roles and users without environments or associations.

Security and risk mitigation

• Review Segregation of Duties by monitoring access to critical processes.
• Update mitigating controls for all roles and users in line with current business processes.
• Manage obsolete security data, i.e., duplicate, orphaned, and unused program records.
• Identify and resolve role sequencing conflicts.
• Manage role promotion between environments.
• Delete unnecessary Form and Version security.
• Ensure User level security records are required.

Automated control and security solutions

Maintaining accuracy and reviewing modifications in your data is time-consuming and labor intensive in standard JD Edwards. As an undertaking, it is susceptible to human error and issues with limited change tracking ability, which could invite unwanted questions from auditors and create business disruption. However, automated reporting and single-screen maintenance of security records can lighten the burden on employees and IT teams when it comes to updating information accurately as well as recording and reviewing changes made. Doing so with tools that provide enhanced visibility and security makes it simpler to keep data healthy throughout the year and dramatically saves time for your once a year clean up.

Contact our ALLOut team, who can advise you on implementing best practice tools that will optimize data health and help you better achieve project and compliance initiatives.