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Row Security can be a necessity for many JDE implementations but, very detailed row security can result in excessive effort put into maintaining security records as well as system performance issues.
Row Security can be a necessity for so many JDE implementations however, very detailed row security can result in excessive effort put into maintaining the security records as well as system performance issues. It, like so many other security initiatives, is a true balancing act.
This security allows the control of data within the system and is most commonly used in relationship to companies and cost centers\business units. The key is to approach row security from a business perspective and not from a technical perspective. It doesn’t make sense to be securing things without a sound business reason – less is more!
Row security works by controlling the ability for a user or role to View, Add, Change and Delete data. JD Edwards offers two methods of applying row security, inclusive and exclusive. Exclusive security blocks access to a secured range of values (the Row Security ‘View’ flag is set to ‘N’). All ranges of values outside of the designated range would be available. Inclusive records grant access to a valid range of values (the Row Security ‘View’ flag is set to ‘Y’). When using inclusive, all values outside of the included range are automatically denied.
The example below is an example of Inclusive row security. We will touch on the difference between it and exclusive later in this post. This example shows that the security can be placed on specific tables or for *ALL tables to impact all tables in the environment that have the Data Item that is referenced. For the role ZR-WEST below, the *ALL records grant full updates to all tables however the record referencing Table F0006 restricts the role from being able to delete from this table in particular. In a case like this, the table specific record will take precedence.
Often, when Row security Roles are set up, the include a variety of records that represent all of the availability that is needed. One difference between Row Security Roles and Application security Roles is that Row Security does not offer the opportunity to apply multiple security roles to an individual user that reference the same tables and Data Items. As an example, if you have a role for Texas and one for the West Region that include different ranges of business units or companies and wanted one user to have both, you would need to create a new role that had all of the records involved to apply. There is functionality in the ALLOut CombiRoles Module that allows you to utilize the existing roles and combine them to apply to a user so that any future changes can automatically flow through to all users that need the changed access without maintaining records in multiple places manually.
There are different perspectives to the issues that can arise. Without row security, individuals may have inappropriate access to confidential data, or an organization may be noncompliant with regulations. If the security is not done properly, it can result in one sided journal entries, unbalanced balance sheets, or inventory transactions that do not affect all of the appropriate tables.
Some of the best practices for implementing row security are shown below:
Whether you are starting row security from scratch and aren’t sure where to start, are looking to analyze your existing records to streamline what you have and need the best method or have exclusive security that you need converted to inclusive, we are here to help.
ALLOut security has a variety of tools available support your efforts. Some of these are:
Row Security in the final analysis is simply and additional security type that can be used to reduce
business risk. Understanding the business processes and the risks requires input from the business.
Defining the users, roles, security types, and the set-up of security usually rests with a special
security analyst or technical resource. It takes a team effort to understand and implement security in a way that meets the needs of both.
Join the ALLOut Security team at the Venetian in Las Vegas, for what’s set to be yet another engaging conference!
View EventLive Webinar - April 8, 1:00 PM (ET). | 10:00 AM (PT). Session Information - EMEA+AMERICAS Webinar Excessive access in JD Edwards (JDE) poses great security, compliance, and operational risks, while increasing exposure to human error. Join our webinar to discover how ALLOut’s & Steltix’s latest solutions can streamline access management, ensure compliance and minimise threats. Integrate automation and key processes to strengthen your Identity Governance & Administration (IGA) workflow:
Register NowLive Webinar - April 8, 1:00 PM (AEST). Session Information - APAC Webinar Excessive access in JD Edwards (JDE) poses great security, compliance, and operational risks, while increasing exposure to human error. Join our webinar to discover how ALLOut’s & Steltix’s latest solutions can streamline access management, ensure compliance and minimise threats. Integrate automation and key processes to strengthen your Identity Governance & Administration (IGA) workflow:
Register NowSave time, enhance risk visibility and be audit-ready with ALLOut Security for JD Edwards.
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